14 October 2015
Retention schedules provide guidance on what records an archive/repository needs to keep and for how long as part of its records management responsibilities.
By nature and necessity, not ALL records are retained in perpetuity. Some records have content duplicated elsewhere, some records only have relevance for a short period of time, etc.
In a way, the same can hold true for the genealogy databases that we love to access. Sometimes a “newer” database comes along that encompasses the content of an older database – for example, a database with a full index and digital originals supersedes what used to be a partial index with no images. We like that. An index + images can be a superior experience for researchers.
Sometimes, material becomes available in other easily accessible places (Internet Archive, HathiTrust, Google Books, etc) and so a decision is made to remove that material from a database where it might have previously been included to make room for other newer “stuff.”
The nature of any archive or database is that they are not infinite. They cannot keep everything. Decisions have to be made about what to keep and what to retire.
We are reminded of this via a couple of posts by Randy Seaver, “Where Did 567 Databases on Ancestry.com Go?” and his follow up, “Where Did 567 Databases on Ancestry.com Go? An Answer. UPDATED!” and another by The Ancestry Insider, Ancestry Deletes Hundreds of Databases that discuss some recently deleted Ancestry.com databases and some of the motivation for the culling. From the latter post ...
While I’m not willing to spend enough time to look for all five hundred deleted data bases, it certainly looks like many are Mormon-related, and many are old, tiny, text-only, poorly formatted, and pretty-much invisible databases.
So, it is helpful to read these posts for some perspective on the nature of the resources we use and how they are ever evolving and that doesn’t refer to just “adding” new material; sometimes it does mean the removing of content.
copyright © National Genealogical Society, 3108 Columbia Pike, Suite 300, Arlington, Virginia 22204-4370. http://www.ngsgenealogy.org.
NGS does not imply endorsement of any outside advertiser or other vendors appearing in this blog. Any opinions expressed by guest authors are their own and do not necessarily reflect the view of NGS.
Republication of UpFront articles is permitted and encouraged for non-commercial purposes without express permission from NGS. Please drop us a note telling us where and when you are using the article. Express written permission is required if you wish to republish UpFront articles for commercial purposes. You may send a request for express written permission to UpFront@ngsgenealogy.org. All republished articles may not be edited or reworded and must contain the copyright statement found at the bottom of each UpFront article.
Think your friends, colleagues, or fellow genealogy researchers would find this blog post interesting? If so, please let them know that anyone can read past UpFront with NGS posts or subscribe!
Suggestions for topics for future UpFront with NGS posts are always welcome. Please send any suggested topics to UpfrontNGS@mosaicrpm.com
Unless indicated otherwise or clearly an NGS Public Relations piece, Upfront with NGS posts are written by Diane L Richard, editor, Upfront with NGS.
Want to learn more about interacting with the blog, please read Hyperlinks, Subscribing and Comments -- How to Interact with Upfront with NGS Blog posts!