01 April 2014

Limited Access Death Master File Certification Process Now Open

If you need to access the Death Master File (DMF) under the new restrictions, you need to apply for and receive certification.  Per the National Technical Information Service (U.S. Department of Commerce) ntis.gov website, you need to ...

·    To apply for certification to receive the Limited Access Death Master File go to Limited Access Death Master File Certification Application Instructions.
·    To assure your continued access to the Limited Access Death Master File, you must submit your certification form and agreement to [email protected] by 6PM EST, March 26. NTIS will begin sending out notices of certification on March 26 when the law goes into effect.
·    IMPORTANT NOTICE: Updated versions of Limited Access DMF SUBSCRIBER Agreement dated 3/25/2014 http://www.ntis.gov/pdf/dmf-subscribeagrmt.pdf and the Limited Access DMF LICENSEE Agreement dated 3/25/2014 http://www.ntis.gov/pdf/dmf-licenseeagrmt.pdf are available. Please use these updated versions. If you have already submitted the previous version of the agreement, it will be honored, but NTIS will request that you sign the updated version.

Comments submitted in response to the Request for Information, Certification Program for Access to the Death Master File that were received before the deadline of 5 pm, March 18, have been posted at http://www.ntis.gov/pdf/rfi-comments.docx. The oral comments given at the public meeting held on March 4 on the DMF certification program are being transcribed. [Editor’s Note: Many comments from a variety of respondents.]

Before applying you might want to check out Temporary Certification Program for Access to the Death Master FileKey elements for access are described as:

Under Section 203(b)(2) of the Act, a person shall not be certified under the program unless such person certifies that access to the information is appropriate because such person (A) has (i) a legitimate fraud prevention interest, or (ii) a legitimate business purpose pursuant to a law, governmental rule, regulation, or fiduciary duty, and (B) has systems, facilities, and procedures in place to safeguard such information, and experience in maintaining the confidentiality, security, and appropriate use of such information, pursuant to requirements similar to the requirements of section 6103(p)(4) of the Internal Revenue Code of 1986 (IRC), and (C) agrees to satisfy the requirements of such section 6103(p)(4) as if such section applied to such person.

Has anyone in our genealogical community applied for certification?  If so, did the process work smoothly?  Any suggestions for those who have not applied and yet plan to do so?

Editor's Note: Yes, the dates on this post refer to a few days ago.  yes, this is the "current" information as provided by the National Technical Information Service as of today.  Per my response to some who have queried, I "believe" that the deadlines were established for those "large" entities requiring continuous and uninterrupted access to these records.  I do not believe that one cannot apply after the dates mentioned.  If any reader can clarify this, such would be appreciated.

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